Journal Entry

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bullet01 A journal entry is a formal accounting entry used to identify a business transaction. The entry itemizes accounts that are debited and credited, and should include some description of the reason for the entry. A journal entry is a method used to enter an accounting transaction into the accounting records of a business. All the transactions first recorded in "Journal" and then posted into Ledger.

 

bullet01 Journal Entry : Main Menu> Vouchers> Journal Voucher.

 

Toggle Icon Minus 17Main Menu

 

journal voucher

                                      Fig 1. Main Menu

 

Contents:

 

bullet-arrow2   Header Details

 

bullet-arrow2   Account Details

 

bullet-arrow2   Modifying & Deleting Voucher

 

 

Header Details:

 

bullet01 Configuration- Select the configuration that has been set using the Journal Voucher Configuration.

 

bullet01 Voucher Date & No- Specify the Voucher Date and the Number. The series that the user has specified for the Journal Voucher using Setup Bill Series form will form the document number prefix.

 

bullet01 For Ex-  Here JV is the series that the user has specified for the Journal Voucher.

bullet-arrow2 2014-> which is the Current Year.

bullet-arrow2 11-> which is the Current Month.

bullet-arrow2 05-> which is the Current Date.

bullet-arrow2 1-> which is the voucher number that is incremented by 1 every time a new voucher is issued.

bullet-arrow2 All these combine up to give the Voucher No. for example JV-2014-11-05-1.

 

    journal voucher 1

                                                                            Fig 2. Journal Voucher- Header Details

 


Account Details:

 

bullet01 Now click on Account Details or Press Alt+X to enter further details.

 

bullet01 Now specify that whether it is Credit/Debit.

 

bullet01 Specify the Amount and Account Name (the Accounts that have been created using the Account\Ledger Creation form). These Fields are mandatory.

 

bullet01 The record is not saved until and unless the user clicks on Save button or Presses Alt+S.

 

notes

The user will have to enter the Amount and the Account Name. These fields are compulsory. It is recommended that the user enters one Bill per voucher for correct entries in Sale Tax/Purchase Register.

 

    journal voucher 3

                                                                             Fig 3. Journal Voucher- Account Details

 

 


Modifying & Deleting Voucher:

 

bullet01 Modify- To Modify the record in a Journal Voucher click on Modify button or Press Alt+M. A search form will open up. The form lets the user search the voucher on different criteria like Account Name, date range between which the voucher was issued, Amount, Narration, Document Series, Document No, Bill No, Transport, Agent Name, Day Book and Remarks.
After specifying the criteria click on Search button or Press Alt+S.The voucher that met the search criterior will be displayed in the select box.

 

notes

If the search criteria are not specified and the user clicks on Search button then the list of all the vouchers will be displayed in the select box

 

bullet01 Select the voucher that needs to be modified and then click on Modify button or Press Alt+M.The voucher with the records will be displayed.Make the necessary changes and then click on Save button or Press Alt+S to save the changes made.

 

bullet01 Delete- To Delete the Record in a voucher select the record to be deleted and then click on Delete Line Button or Press Alt+D.

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