How To Enter Cash Payments

How To Enter Cash Payments

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Cash Payments :

This form allows you to enter cash payments. Cash Payment is any payment give to any party or for expense.

CashPayments

Header Details

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Configuration : Select the configuration from the list.User can also set the default configuration for cash payments using Cash/Bank Voucher Configuration

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Bank / Cash A/c : Select the bank / cash account from the list.User can also set the default account using Cash/Bank Voucher Configuration.

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Current Balance : It displays the current balance.

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Discount A/c : Select the discount account from the list.User can also set the default account using Cash/Bank Voucher Configuration.

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Voucher Date & No. : Enter the voucher date and voucher number.Voucher number can also be defined using Cash/Bank Voucher Configuration.

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Discount Amount : Enter the discount amount manually.

Note : Columns for header details can be locked or unlocked using Column Locks from Other Options in the Cash/Bank Voucher Configuration.

Account Details

Click on the Next button or press Alt+X to enter the details related to the account :-

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Entry Mode : Select the entry mode from the list.

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Account Name : To select the account name press the space bar > Account Search List window appears select the required account and press enter.It is mandatory to select the account name.

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Amount : Enter the amount manually.It is mandatory to enter amount.

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Discount : Enter the discount manually,It is an optional column.

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Receipt Number : Enter the receipt number manually or select the pre defined receipt numbers if it is defined in the Cash/Bank Voucher Configuration.

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Narration : To select the narration press the space bar and select the narration from the list or narration can be carry forward as set in Cash Bank Voucher Configuration.

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Adjust BR/BP : This allows you to adjust your payment or receipt against bill. This form allows you to select bills till the receipt / payment amount is adjusted..

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DD/Cheque : Enter the DD/Cheque Number and date.

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TXN Category : Select the Txn categories from the list.

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Cost Center : To select the cost center press the space bar Cost Center Search List window appears,select the required cost center and press enter.The cost center selection can be made mandatory by checking the condition in the Cash / Bank Voucher Configuration.

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Agent Name : Select the agent name from the list.

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Date Of Occurrence : Enter the date of occurrence manually.It can also be set according to the voucher date using Cash/Bank Voucher Configuration.

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TDS Entries : If you have selected an account which is linked to a TDS Type then you will be prompted whether to deduct TDS against this entry.

After entering the values click on Save button or press Alt+S to save the record.

How To Modify a Voucher

In order to modify a voucher click the Modify button or press Alt+M > Cash / Bank Voucher Search window appears. Select the relevant voucher and click Ok. Make the necessary changes and click on Save Button.

Note : The modify button can be locked using Column Locked button in Other Options of the Cash/Bank Voucher Configuration.

How To Delete a Voucher

The Delete button is active only in Modify Mode. Select the voucher you want to delete and click on Delete button or press Alt+D > Deletion dialog box appears click Yes to delete the voucher.

Print

This option is used to print the document.Click the button or press Alt+R > Print window appears click Yes in order to view the print pre-view.The settings related to print is done using Print Options tab in the Cash/Bank Voucher Configuration.

CashPayments_JvPrint

Narration Formula On/Off

If user can define the narration formula in the Cash/Bank Voucher Configuration then it is automatically remains On.Press F6 to OFF the narration formula,then user can define narration formula manually and the symbol disappears.

cashpayments_narrationformula.zoom75

Click To Expand

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