Purchase Voucher

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bullet01 On supply of Items, the supplier submits an Invoice for the Items supplied, which constitutes the Purchase Invoice. The entry of Purchase Invoice is made from the Purchase Invoice received from the supplier. Purchase Invoice affects both Inventory and Accounts. The stock of Items received get increased.

 

bullet01 The suppliers account is credited by net amount of the Purchase Invoice.

 

bullet01 Purchase Account is debited by value of Items purchased (net of Discount). Respective ledgers of other accounts (like Taxes) are debited accordingly.

 

bullet01 Purchase Invoice: Main Menu > Purchase > Purchase Voucher.

 

Toggle Icon Minus 17Main Menu

 

Purchase Voucher

 

Fig 1.  Main Menu

 


 

Contents

 

bullet-arrow2   Header Details

 

bullet-arrow2   Item Details

 

bullet-arrow2   Retrieving Purchase Order and Purchase Challan

 


 

Header Details

 

After setting the configuration for purchase voucher in Purchase Voucher Configurations form. The Header Details in Purchase Bill window will appear and then enter the following details:

 

bullet01 Payment Mode- Select the mode of payment as Cash,Credit or Cheque.

 

bullet-arrow2 Cash- If the payment mode is set to Cash and the user does not specify the customer name then the Cash Customer button is activated. The Setup Cash Bill Customers form will open up in which the user can specify customer name, city, address 1/2/3, second address 1/2/3, Cst No, Cst Date,Lst No, Lst Date, Dl. No.1 and Dl.No.2. The user can also specify the maximum number of rows in the grid. Clicking on OK button will save the record and the customer name specified will be displayed in the text box. The user can skip entering other details but customer name will have to be specified.

 

bullet-arrow2 Cheque- If the Payment Mode is set to Cheque then the Cheque details button will be activated. Clicking on the Cheque Details button will open up the Cheque Details form. Specify the Cheque No, Cheque Date, Bank Name, Branch, Account No, Customer Name and Address. Clicking on OK button will save the details. The user can skip entering other details but Cheque No. will have to be specified.

 

bullet01 Account / Supplier Name- Press the space bar and select the account or party name from whom goods have been received. The Accounts that have been created using the Account\Ledger Creation form.

 

bullet01 Tax Region- Select the tax region for the party from the list. Tax selected here will be applied on the entire voucher.

 

bullet01 Agent Name- Enter the agent name if you want to assign any salesman to the party. The Agent/Salesman that have been created using the Setup Salesman form.

 

bullet01 Bill Number- Enter the bill number.

 

bullet01 GRN (Goods Received Number)- Enter the pre-fix as GRN or GR. Enter the GRN Number first time further it is auto generated.

 

LogicAFS-279

 

Fig 2. Purchase Voucher (Header Details)

 

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Item Details

 

The Item Details in Purchase Bill window will appear and then enter the following details :

 

bullet01 Enter all the required item details.

 

bullet01 In Lot Number create a new lot for the item and give all the required details of lot.

 

bullet01 User can enter the C.D.(Cash Discount), T.D(Trade Discount), Taxes etc if any.

 

bullet01 Click on View Totals, If user wants to see all the details of tax, discount etc on total amount.

 

LogicAFS-282

 

Fig 3. Purchase Voucher (Item Details)

 

notes

To save the data entered by the user, user have to press enter button and the cursor should be on next line in the grid.

 

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Toggle Icon Minus 17Other Details

 

bullet01 By clicking on Other Details button or Pressing F9 user can specify particular Transport Name, CD, TD, Sp Cd, Taxes, Labour/Unit, Bank Details, G.R Details of the transport. These details are for the Bill as whole and not for the items in the bill.To specify the different details click on the relevant tabs and specify the details.

 

bullet01 The discounts like CD, TD etc and taxes will be bill wise that is for whole bill.

 

LogicAFS-283

 

Fig 4. Other Details-1

 

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Toggle Icon Minus 17View Totals

 

bullet01 To view all the account wise total summary, click on View Total Button.

 

bullet01 User can view the discount, tax and other charges in View Total.

 

LogicAFS-281

 

Fig 5. View Totals

 

 

Toggle Icon Minus 17Hot Keys

 

Press F1 to view the function of all hot keys in the purchase bill.

 

Purchase Voucher-5

 

Fig 6. Hot Key Help

 

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Retrieving Purchase Order and Purchase Challan in Purchase Invoice

 

bullet01 The purchase order & challan can be as a whole, in part or in multiple be retrieved in the invoice. If user want to retrieve purchase order then click on Retrieve Order button, a pop up will come, select the P.Order / Delv Note option from the list and then Purchase Order search window appears where user can select the particular order which is to be retrieved.

 

bullet01 If user want to retrieve purchase challan then click on Challan/Repl button, a Purchase Challan search window will appear showing all the challan made by the user in Purchase Challan form. Select the required challan which is to be retrieved in the bill.

 

Purchase Voucher-6

 

Fig 7. Purchase Order Search

 

bullet01 Retrieved items from the selected Purchase Order in purchase voucher will appear in orange color as shown in below fig.

 

bullet01 Retrieved items from the selected Purchase Challan in purchase voucher will appear in purple color as shown in below fig.

 

purchase voucher-7.zoom90

 

Fig 8. Purchase Voucher (Item Details)

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